School Mgt. Software (ERP)

Autobilling | Device & App Attendance | Subject-wise & Group Attendance | e-Payment | SMS...

Category: Management Software

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Er Basant Gupta

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हाम्रो School Management Software एक आधुनिक, डिजिटल समाधान हो जसले विद्यालयका दैनिक प्रशासनिक कार्यहरूलाई सहज र प्रभावकारी बनाउँछ। यसले विद्यालय सञ्चालनका सबै पक्षहरू — student records, staff performance, communication, attendance, billing, and academics — लाई एकै प्लेटफर्ममा समेट्छ।

यो सफ्टवेयर वेब र मोबाइल दुवै माध्यममा उपलब्ध छ, जसले accessibility for all stakeholders सुनिश्चित गर्दछ। अभिभावक, विद्यार्थी, शिक्षक, प्रधानाध्यापक तथा संस्थापकहरूका लागि अलग-अलग मोबाइल एप्स उपलब्ध छन् जसले real-time notifications, performance tracking, homework updates, and attendance details प्रदान गर्छ।

वेब सफ्टवेयरको इन्टरफेस मार्फत विद्यालयका सबै विभागहरू जस्तै Academic Management, Library System, HR & Payroll, Examination, Result Publication, and Reporting Tools लाई एकीकृत ढंगले सञ्चालन गर्न सकिन्छ।

अत्याधुनिक प्रविधिको उपयोग गरेर निर्माण गरिएको यस प्रणालीले परम्परागत कागजी प्रणालीलाई हटाउँदै विद्यालय व्यवस्थापन प्रक्रियालाई डिजिटल बनाउँछ। यसले मानव त्रुटिहरू घटाउने, कार्य क्षमतामा वृद्धी गर्ने, र डेटा-आधारित निर्णय प्रणालीलाई प्रवर्द्धन गर्ने कार्य गर्दछ।

यो सफ्टवेयरले विद्यालयलाई efficient, transparent, and technology-driven institution मा रूपान्तरण गर्न मद्दत गर्दछ।


Guardians & Students: Real-time updates, attendance tracking, academic progress, and payment management via a mobile app.

Teachers: Lesson planning, attendance recording, exam management, and direct communication with students and parents through a mobile app.

Principal & Founder: Administrative oversight, staff performance reviews, school-wide communication tools, and data-driven analytics via mobile and web platforms.

All Departments: Comprehensive web software for academics, billing, library, transportation, HR, and more.

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Features:

SN

Basic Software Package

1.

Student Information Management System:
@ Students details records keeping
@ Alumni record keeping
@ Parents details with their profession (for business future use)
@ Students Attendance system
@ Student blood group reports
@ Ethnic group / religion & mother tongue categorization
@ Student Follow-up system
@ Sibling information system
@ Students Performance Analytical tools
(Graphically, School can analyze Subject Progress of Students)
@ Personalized username and password for Mobile App login
@ Complete data management tools for future use

2.

Teachers & Employee Information Management system
@ Teachers basic details
@ Teachers education information system
@ Teachers Attendance system
@ Grade and classroom assign
@ Teachers documentation system
@ Medical & Blood group reports
@ Required Basic Reports

3.

Academic Management:
@ Students Performance Analysis
(Graphically, School can analyze Subject Progress of Students))
@ Teachers & Students Attendance Analysis System
@ Employee & Student Information Mgt. System (Individually)
@ Employee: Attendance talking & Salary Mgt.
@ Reception Management: Follow-Up System for Receptionist.
@ Hostel Mgt.: Assigning Students Room-wise, Fee & Fine setting.
@ Team: Employee Username Creation & Permission Mgt. User ID wise.
@ School can generate individually unique ID from Personalize Students App.

4.

Exam Management:
@ NEB Examination system with Government Routine Mgt. with Cloning features.
@ 1Admit Card Designs with variable sizes.
@ Flexible Marksheet Design.
@ Online Result Publish system
@ Ledger can be filled from Teachers App.
@ Published Result can be seen from Students App

5.

ID Card Management:
@ Importing Images of all Employee & Students Grade wise.
@ School can design ID Card itself.
(By Considering, Portrait, Landscape, Theme Color, Content etc.)
@ Multiple ID Card Design Theme (10+ Theme) already available in system.

6.

Transportation:
@ Route & station setting.
@ Route wise & station wise assigning of student/employee.
@ Transportation fee & discount setting.
@ Vehicle log, service report, accident report.
@ Bus users Reports.

7.

Billing:
@ Student wise bill setup
@ Billing setup by categories of students
@ Scholarship management system (individual / groups)
@ Live Bill Receipt to Guardian/Students App.
@ Miscellaneous fee Setting
@ Donation and Entrance bill setup
@ Flexible bulk Setting of Scholarship, Discount, Fine, Refund & miscellaneous fee.
@ Import Payment Receipt from excel sheet.
@ Auto Credit Bill & Billing system.
@ Temporary Account Creation & Permission limitation from Team Modules.
@ Mid-season Setting & Dues-Advance Mgt.
@ Flexible Bill setting: Cash bill/Payment Bill
@ Non-Academic Billing/ Manual Billing.
@ Sponsors Billing System
@ All Billing standard as per Nepal Government IRD Rules & regulations.

8.

Billing Reports:
@ Day Book Record.
@ Student Payment Voucher & Student Statement.
@ Student Dues/Outstanding Grade-wise
@ Revenue Summary Report Analysis.
(Daily, Monthly, Yearly, Period wise & Date Wise.
@ IRD Report & Dr-Cr Note.
@ Transaction Log, Credit Bill Statement, Receipt Transaction etc.











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Benefits:





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  1. Is the mobile app compatible with both iOS and Android devices?
    Yes, the app is designed for both iOS and Android platforms to ensure accessibility for all users.

  2. Can multiple users from the same family log in using one app?
    Yes, the Guardian module supports a multi-login system, allowing parents to manage profiles of multiple children.

  3. How secure is the mobile app?
    The app uses advanced encryption methods to ensure data privacy and security.

  4. Can users access features offline?
    Some features, like timetable viewing and homework downloads, are available offline, while others (e.g., live classes) require an internet connection.

  5. What languages does the app support?
    The app currently supports English and local languages, depending on the school's requirements.

  1. How can students access their homework and assignments?
    Homework and assignments are available in the "Homework" section of the app, updated regularly by teachers.

  2. Can students check their exam results through the app?
    Yes, results are published in the "Exam & Results" module, accessible directly from the app.

  3. Does the app provide a digital ID card for students?
    Yes, a digital ID card is integrated into the app for easy identification and school management.


  1. How can parents monitor attendance records?
    Attendance data is updated daily and can be accessed through the "Attendance & Leave Request" section.

  2. Are notifications sent for important updates?
    Yes, parents receive push notifications for notices, events, and important updates.

  3. Can parents pay fees through the app?
    Absolutely, the app includes an integrated payment system for convenient fee transactions.


  1. How do teachers conduct online classes using the app?
    Teachers can schedule and host online classes through integrated platforms like Zoom or MS Teams directly within the app.

  2. Can teachers upload and manage lesson plans?
    Yes, the app provides a feature for lesson plan management to streamline class preparation.

  3. How do teachers communicate with students or parents?
    The app includes an internal chat and group communication feature for seamless interaction.


  1. Can the principal access reports and analytics through the app?
    Yes, the app offers real-time dashboards and analytics tools for principals and founders to monitor school performance.

  2. Can the admin staff handle payroll and notices on the app?
    Administrative staff can manage payroll, generate reports, and send notices directly through the app.

  3. What kind of reports are accessible for admins?
    Finance reports, attendance summaries, and student/employee performance data are all available.

  1. What types of student data can the system store?
    It includes personal details, attendance, academic performance, and sibling information.

  2. Can the system track alumni information?
    Yes, it includes a dedicated module for managing alumni records.

  3. How is attendance managed for students?
    Attendance can be recorded via the teacher’s app and analyzed graphically.

  4. Can parents access student performance data?
    Yes, performance reports are shared with guardians through the mobile app.

  5. Does it generate ethnic group or mother-tongue-based reports?
    Yes, these categorizations are available for demographic insights.

  6. How secure is the student information?
    Data is protected with advanced encryption and role-based access controls.

  7. Can sibling information be linked?
    Yes, the system includes a sibling information feature for connected records.

  8. Does it provide tools for student follow-up?
    Yes, follow-up systems help track individual student needs and issues.

  1. What information can be stored for employees?
    The system records attendance, education details, documentation, and blood group information.

  2. Does the system support biometric attendance?
    Yes, it integrates with biometric devices for attendance tracking.

  3. Can teachers manage their own profiles?
    Yes, teachers can update their information and access data through the app.

  4. How are classrooms and grades assigned to teachers?
    Assignments can be managed through the centralized web portal.

  5. Can staff performance be evaluated?
    Performance metrics such as attendance and task completion are available.

  6. Are medical reports included for employees?
    Yes, blood group and medical details can be recorded.

  7. Is the employee module linked to payroll?
    Yes, attendance data is integrated with the payroll system for automated calculations.

  8. Can ID cards be generated for staff?
    Yes, custom ID cards can be created and printed through the system.

  1. Can exam routines be customized?
    Yes, it supports flexible exam scheduling and management.

  2. Are marksheets customizable?
    Yes, schools can design and print personalized marksheets.

  3. Can results be published online?
    Yes, results are uploaded and accessed via student and guardian apps.

  4. Does the system support NEB examination formats?
    Yes, it aligns with NEB standards and processes.

  5. How do teachers manage marks entry?
    Marks can be entered via the teacher’s app, and the system automatically calculates grades.

  6. Can admit cards be generated?
    Yes, the system includes tools for generating and printing customizable admit cards.

  7. Are exam reports graphical?
    Yes, attendance and performance analytics are available in graphical formats.

  8. Is online quiz management available?
    Yes, the system supports quizzes and online exam setups.


  1. Does the software handle fee customizations?
    Yes, fees can be set based on categories such as grade, scholarships, and discounts.

  2. Are payment receipts automated?
    Yes, receipts are automatically generated and shared via the Guardian app.

  3. Is it compliant with government billing standards?
    Yes, it adheres to Nepal’s IRD billing regulations.

  4. Can sponsorships and donations be tracked?
    Yes, the system includes features for managing sponsor and donation billing.

  5. What payment gateways are supported?
    It integrates with Connect IPS, Khalti, and E-Sewa.

  6. Can refunds and fines be managed?
    Yes, the system supports refunds, fines, and bulk fee adjustments.

  7. Is mid-session billing possible?
    Yes, mid-session billing settings are available for new or transferred students.

  8. How are overdue payments managed?
    Overdue reports and reminders are generated to notify parents or guardians.

  1. How are books tracked?
    Through QR/barcode-based stickers and digital cataloging.

  2. Can students search for books via the app?
    Yes, books can be searched and requested digitally through the app.

  3. Are fine settings customizable?
    Yes, fines can be set based on aging limits and overdue status.

  4. Does it support book donation records?
    Yes, donor-wise records can be maintained.

  5. Can we sell old books through the system?
    Yes, old book sales are managed via the library module.

  6. Does it include a book issue and return system?
    Yes, the system handles all aspects of issuing and returning books.

  7. What reports are available for the library?
    Reports like borrower history, aging analysis, and inventory are available.

  8. Are multiple library branches supported?
    Yes, multi-branch library management is integrated.


  1. Can the system track vehicles in real time?
    Yes, it integrates with GPS for real-time bus tracking.

  2. Are route assignments flexible?
    Yes, routes and stops can be adjusted through the portal.

  3. Can transportation fees be customized?
    Yes, fees can be configured by route, student, or staff.

  4. Does it log vehicle maintenance?
    Yes, the system includes maintenance and accident reporting features.

  5. Can transportation reports be generated?
    Yes, detailed reports are available for routes, vehicles, and users.

  6. Are live notifications sent for transportation updates?
    Yes, updates are shared via the app with route-specific notices.

  7. Does it support staff and student assignments for buses?
    Yes, users can be assigned to specific buses or routes.

  8. Is a log of transport service usage maintained?
    Yes, usage records for buses and passengers are available.

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