College Mgt. Software (ERP)

UGC Report | Online Admission | Online Entrance | API Integrated | HR & Payroll...

Category: Management Software

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कलेज म्यानेजमेन्ट सफ्टवेयरको संक्षिप्त विवरण (College Management Software Overview)

हाम्रो कलेज म्यानेजमेन्ट सफ्टवेयरले शैक्षिक संस्थाको प्रशासनिक, शैक्षिक, र वित्तीय कार्यहरूलाई डिजिटल माध्यमबाट सजिलो र व्यवस्थित बनाउने लक्ष्य राखेको छ। The software is available in three packages – Basic, Standard, and Premium – to cater to institutions of different scales. Basic संस्करण मा विद्यार्थी तथा कर्मचारी विवरण, परीक्षा तथा नतिजा व्यवस्थापन, बिलिङ सिस्टम, मोबाइल एप, आवश्यक रिपोर्टहरू, र इन्टरएक्टिभ ड्यासबोर्ड जस्ता मुख्य सुविधाहरू समावेश छन्। यो संस्करण डिजिटल प्रारम्भका लागि उपयुक्त छ।


Standard संस्करण मा Basic का सबै सेवा समावेश छन्, साथै online classes (Zoom/Google Meet), online examination system, library and transportation management, academic calendar, communication tools, manual attendance system, र online admission forms जस्ता सेवा थप गरिएका छन्। This version is designed for mid-sized institutions that need more advanced functionalities for hybrid and digital operations.

Premium संस्करण मा पूर्णरूपमा एकीकृत डिजिटल समाधान उपलब्ध गराइएको छ जसमा ५० भन्दा बढी सुविधा छन् जस्तै biometric attendance system, E-Attendance via mobile app, HR & Payroll, IRD verified accounting, taxation as per GoN rules, online payment integration (Connect IPS/Khalti/E-Sewa), hostel management, LMS, UGC reports, push notification and SMS systems, budgeting tools, banking management, and real-time result publication. यो संस्करण ठूला कलेज तथा विश्वविद्यालयका लागि उपयुक्त छ जसले पूर्णरूपमा डिजिटल रूपान्तरण चाहन्छन्।

Download CMS Proposal

Third Party Integration:

Download CMS Proposal


Our Satisfied Clints are:

  1. What is the CMS Billing Module?
    The CMS Billing Module is a robust component of the college management software designed to manage financial transactions such as fee setup, billing, receipts, refunds, and credit/debit notes for academic institutions.

  2. Who can access the billing module?
    The billing module can be accessed by authorized administrative users like accountants, finance officers, and billing clerks, depending on their assigned roles and permissions.

  3. How do I set up fees for different courses?
    You can create and manage Course Fees and Optional Fees through the module. These can be created, edited, viewed, and assigned to individual students or groups.

  4. Can discounts and scholarships be applied?
    Yes. Discounts and scholarships can be assigned to students individually or in bulk using the Discount/Scholarship section.

  5. What are 'Miscellaneous' and how are they managed?
    Miscellaneous refers to additional charges (e.g., lab fees, exam fees). These can be assigned, viewed, edited, and deleted as needed.

  6. How are bills generated in the system?
    You can generate Credit Bills, which can be printed and exported along with detailed ledgers.

  7. What’s the difference between Academic Receipt and Quick Receipt?

    • Academic Receipt is linked to structured fee billing.

    • Quick Receipt allows rapid entry of ad-hoc payments with options like reset receipt numbers.

  8. Can I void or delete receipts?
    Yes, both void and delete options are available for receipts and bills, ensuring correction of erroneous entries.

  9. Is it possible to process refunds through CMS?
    Yes. You can Add, View, Delete, and Void refunds through the Refund section.

  10. Can we handle adjustments like credit or debit notes?
    Absolutely. Use the Debit/Credit Note functionality to assign, view, edit, delete, and print adjustment entries.

  11. What types of reports are available?
    You can export:

    • Bills and Receipts

    • Ledger Reports

    • Balance Reports

    • Bad Debt Reports

  12. Can reports be exported in different formats?
    Yes, balances and other reports can be exported in various formats, and an Export Import Format is available for data transfer.

  13. What is the use of Auto Voucher Setting?
    It automates voucher number generation and allows resetting and configuration via the Auto Voucher Setting option.

  14. Can billing settings be customized?
    Yes. Billing settings such as Reset Settings, Receipt Number, and other options allow you to customize the module as per institutional needs.


  1. What type of student data can be reported in the UGC module?
    The module includes reports for Student Enrollment Info, Faculty and Gender, Faculty, Gender & Caste, Program and Level, Gender and Caste, and Address-wise Students.

  2. Can we track dropout and graduated students?
    Yes, the module allows tracking of Dropout Students, Graduated Student Details, and also generates Graduated Reports.

  3. Is it possible to generate exam-related reports?
    Yes. You can view reports on Students Appeared in Exams, including caste-wise breakdowns.

  4. Can I view faculty or employee details?
    Yes, under Teacher/Employee, you can generate reports including Teacher/Student Ratio and filter by employee types.

  5. Does the UGC module provide gender equality metrics?
    Yes. The Gender Parity Index (GPI) is included in the reports for equality analysis.

  6. Is physical infrastructure data included in UGC reports?
    Yes. You can report on physical infrastructure under both the 'Reports' and 'Setup' sections.


  1. What can be managed in the Setup section of UGC?
    You can manage Exam Appearance, Graduated Student entries, Physical Infrastructure, Contacts, and Scholarships.

  2. What operations are available for Exam Appeared data?
    You can Assign, View, Edit, Delete, Assign Students, and View the list of students who appeared in exams.

  3. How do we manage infrastructure in UGC?
    Infrastructure data can be Assigned, Viewed, Edited, Deleted, and Detailed under both Reports and Setup.

  4. What contact details can be managed?
    You can Add, Edit, View, and Delete contact records under the setup tab.

  5. Can scholarships be managed in UGC?
    Yes, the Scholarship Assign feature allows you to edit and view scholarship details.

  6. What is HEMIS and what can we manage under it?
    HEMIS (Higher Education Management Information System) includes data management for:

    • Building Details

    • Furniture, Equipment & Vehicles

    • Library

    • Labs

    • Land

    • Hostels and Hostel Types (Add, Edit, Delete)


  1. What can I do under College Applications?
    You can:

    • View applications

    • Edit details

    • Approve/Reject or Verify/Reject applications

    • View or print them

    • Update interview status

    • Reset passwords

    • Generate admit cards

    • Change exam center

    • Export data

  2. Can I handle applications from schools and A-Level programs?
    Yes. You can:

    • View (A Level + School) applications

    • Print admit cards

    • Reset passwords for applicants

  3. Is there a general application management section?
    Yes. In View (General), you can:

    • Edit application data

    • View submitted applications

  4. Can I manage admission streams directly?
    Yes. You can:

    • Create new streams

    • View existing streams

    • Edit or delete them

  5. What operations are available in General Applications?
    You can:

    • Edit, view, print, or delete applications

    • Update interview status

    • Approve/Reject applications

    • Generate admit cards

    • Reset passwords

    • Delete applications completely

  6. Are there any policies or guidelines available?
    Yes. You can access:

    • Terms & Conditions

    • Rules & Regulations


  1. What is the Online Entrance Exam system?
    It's a complete digital solution that helps schools and colleges conduct entrance exams efficiently—minimizing paperwork, reducing manual errors, and speeding up result processing.

  2. Is it easy to create and manage exams?
    Yes! You can easily Create, Edit, View, and Delete exam sets. You can also assign questions and clone existing ones to save time.

  3. Can exams be tailored for different academic levels?
    Absolutely. You can organize exams based on School, College, or specific Admission Streams to match your institution's structure.

  4. Can I manage multiple exam shifts?
    Yes, with Shift Management, you can organize exams in different time slots, and view or delete shift-wise results when needed.

  5. How do I control who accesses the exam?
    Through Access Control, you can set up an IP Whitelist, ensuring that only authorized users can access the exams—making it secure and reliable.

  6. What happens if a student needs extra time?
    You can easily allocate Additional Time per student and manage these settings by adding, editing, or deleting as required.

  7. How are results handled?
    Results can be Viewed, Exported, and Published quickly. Teachers can also be assigned specific roles to manage and verify results.

  8. Can I check and verify student answers?
    Yes, there's an Answer Checkup feature that helps you review responses at all levels—school, college, and public—with options for Marks Verification.

  9. Do you support printed question papers?
    Yes. You can View and Clone questions for printing, in case you want physical copies as backups or for manual distribution.

  10. Who can help me if I have questions?
    You’ll get full access to a User Manual, and our support team is always available to guide you and your team through every feature.

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